With the continuous digitalization of various industries, businesses have become reliant on online systems to store, process, and transmit data. This has provided a more convenient and safer alternative to traditional data systems, like keeping files in a cabinet.
However, cloud storage and other digital solutions come with risks, including susceptibility to cyber-attacks. As online data systems have become smarter, so have cyber criminals who intend to use your company’s data for theft, fraud, or extortion.
To protect your data, your organization must set up online security systems like a method to archive Android text messages for analysis of illegal activities. You must also know how cyber criminals can attack your company, employees, and security systems to access important data.
Typically, phishing is done through email but it can also occur through online messaging. An email disguised as from a bank or government agency is sent to the target, asking them to fill out a form or inputsensitive information via a link. When the receiver clicks the link, malware is downloaded to their device. Once malware is installed, cybercriminals can access their data.
Companies should educate their employees on identifying phishing emails to avoid phishing attacks. Antivirus software and firewalls are also critical to detect malware and preventing its installation.
Message archiving solutions, like a WhatsApp to email message converter, help prevent phishing attacks. With a robust communication monitoring system, companies can identify if their employees have become subject to phishing messages and compromised the organization’s data security.
If your company uses knowledge-based authentication like passwords, it can be vulnerable to hacking. Cybercriminals can acquire an employee’s password in several ways. One is through using software to uncover the password. Simple passwords with less than six characters are the most vulnerable to these attacks, demonstrating the need for long passwords with varying symbols.
Another way is to target the employees with phishing attacks like creating a fake company website so that the worker mistakenly inputs their credentials. In extreme cases, employees can be subject to physical means of obtaining data, like stealing their company ID.
Companies should enforce strong password policies, requiring employees to use complex passwords and to update them regularly. Multi-factor authentication is also a great solution to make knowledge-based security systems safer. This includes biometric solutions like fingerprint scans or facial recognition.
Learn more about protecting private, confidential, and sensitive information from leakage by reading this infographic by TeleMessage, a leading message archiving solutions provider.